Vendor Tracking: PO vs GRN Reconciliation
Unlock Inventory Efficiency by Closing the Loop Between Purchase Orders and Goods Receipt Notes
The Problem:
Gaps in PO vs GRN Tracking Are Costing You
Many growing retail and fashion brands struggle with vendor tracking due to manual systems, fragmented processes, or a lack of SKU-level visibility. These challenges silently erode inventory efficiency, leading to either excess stock or missed sales.
Here are the top issues we see:
1. Ignoring In-Transit POs Leads to Overordering
When open POs are not factored into reorder estimations, businesses unknowingly double order — pushing working capital into surplus stock.
2. PO-to-GRN Auto Reconciliation Often Doesn’t Exist
Shockingly, many fashion brands lack a robust mechanism to match POs against what actually arrives (GRNs), leaving room for fulfillment errors and financial mismatches.
3. Slow Movers Sneaking into Reorders
One of the costliest errors is reordering SKUs with poor sales velocity. Without a system to automatically flag slow movers, these SKUs often end up in fresh vendor POs.
Quick Audit Tip: Check how many SKUs in your bottom 20th percentile by DRR (Daily Rate of Sale) currently have open POs.
You might be surprised.
How EasyReplenish Solves It
1. SKU-Level Visibility: PO vs GRN
Get granular visibility into every SKU's ordered vs. received quantity — eliminating blind spots and enabling instant reconciliation.
2. Auto-Close POs Within Tolerance
The system auto-closes POs when fulfilled within a ±10% range, cutting manual clean-up and keeping records accurate.
3. Smart Reorder Logic
We dynamically subtract open PO balances (PO – GRN) from reorder calculations, preventing excess ordering from what's already en route.
4. Vendor Performance Dashboard
Track vendor-wise lead time, fill rate, and deviation from committed SLAs — all in one dashboard for faster accountability.
5. Real-Time Alerts for High-Risk POs
The system flags delayed POs carrying bestsellers with <7 days of stock, so your team can act before it's too late.
The Outcome:
- Reduced Inventory Holding Costs
- Fewer Stockouts of Fast-Moving SKUs
- Stronger Vendor Accountability
- Smarter, Data-Driven Reordering
Optimize Your Inventory Effortlessly
Receive timely insights and updates to ensure your inventory stays perfectly aligned with demand.
